Resources

Back to Resources

Contract procedures manual (SM021)

Published: | Category: Project & contract management , Manuals | Audiences: Road traffic engineers & consultants, Roading contractors

The NZ Transport Agency Waka Kotahi (NZTA) Contract procedures manual contains procedures for procurement.

Part A contains civil infrastructure procurement procedures - relating to the contracting of professional services and physical works that are required to maintain, operate, renew or improve highway infrastructure. Suppliers under Part A contracts are usually civil engineering contractors or consultants.

Part B contains guidance, procedures and processes for all other procurement, except civil infrastructure.

Publication details

  • Author:
  • Published: 12 December 2024
  • Reference: SM021
  • Version: Fourth edition
  • ISBN/ISSN: 978-1-98-856192-9 (online)
  • Contact: procurement@nzta.govt.nz
Whole manual Issue date
Contract procedures manual [PDF, 1.8 MB] Dec 2024
Appendix
number
SM021 Part A - Template name Issue date
III Register of tender documents issued [DOCX, 451 KB] Nov 2024
IV

Declaration of interest supplier declaration for direct appointment of suppliers [DOCX, 447 KB]

Declaration of interest and confidentiality agreements [DOCX, 449 KB]

Nov 2024

V Schedule of tenders received [DOCX, 439 KB] Nov 2024
VI Checklist by Tender Secretary prior to tender evaluation [DOCX, 440 KB] Nov 2024
VII

Evaluation summary forms and guidelines [PDF, 180 KB] [XLSX, 49 KB]

Form G PQM simple spreadsheet [XLSX, 49 KB]

Form I Brook's law method spreadsheet [XLTX, 51 KB]

Form J LPC spreadsheet [XLTX, 54 KB]

May 2020

X Acceptance notice for PS contract [DOCX, 269 KB] Nov 2024
XI Decline notice for PS contract [DOCX, 445 KB] Nov 2024
XII Acceptance notice for PW (LPC method) [DOCX, 269 KB] Nov 2024
XIII Decline notice for PW (LPC method) [DOTX, 281 KB] Nov 2024
XIV

Acceptance notice for PW contract (NZS 3910 – PQM) [DOTX, 285 KB]

Acceptance notice for PW contract (NZS 3916 – PQM) [DOTX, 285 KB]

Nov 2024
XV Decline notice for PW contract (PQM) [DOTX, 282 KB] Nov 2024
XVI Non-conformity rejection [DOCX, 267 KB] Nov 2024
XVII Notice of late tender [DOCX, 267 KB] Nov 2024
XVIII Acceptance notice for PS contract (Brook’s law and purchaser nominated price method) [DOTX, 282 KB] Nov 2024
XIX Decline notice for PS contract (Brook’s law and purchaser nominated price method) [DOTX, 282 KB] Nov 2024
XX SAP contract payment voucher and tax invoice [PDF, 168 KB] May 2020
XXI

A - Notice to tenderers [DOTX, 280 KB]

B - Notice to specific tenderers [DOCX, 267 KB]

Nov 2024

Nov 2024

XXII

Approval of preferred tenderer status [DOCX, 269 KB]

Preferred tenderer notice [DOTX, 281 KB]

Nov 2024
XXV Price quality method guidelines [PDF, 272 KB] Nov 2024
XXVI(A) Lite procurement plan PS contract [DOTX, 467 KB] Sep 2024
XXVI(B) Lite procurement plan PW contract [DOTX, 468 KB] Sep 2024
XXVII

Notice of release of bond [DOCX, 267 KB]

Notice of release of contract from global bond register [DOTX, 281 KB]

Nov 2024
XXVIII Project procurement strategy [DOTX, 462 KB] Sep 2024
XXIX Procurement plan [DOTX, 468 KB] Sep 2024
Summary of amendments Issue date
Summary of amendments – fourth edition [PDF, 204 KB] Nov 2024
Summary of amendments – third edition, amendment 2 [PDF, 470 KB] Sep 2020
Summary of amendments – third edition, amendment 1 [PDF, 1.2 MB] Jun 2020
Summary of amendments – third edition [PDF, 1 MB] Mar 2020