This page relates to the 2018-21 National Land Transport Programme.
This section provides a summary of Waka Kotahi NZ Transport Agency's planning, funding and procurement delegations as at 29 May 2019.
Waka Kotahi has three levels of delegation:
This section summarises current planning, funding and procurement delegations. Waka Kotahi staff are advised to refer to the current Instruments of Delegation(external link) (Waka Kotahi link only), to ensure full understanding of the delegations.
Note: The following delegations highlight those relating to funding approval. Other delegations which mention a funding limit, e.g. entering into a contract for physical works or property purchase, should be seen as separate and only apply once funding has been approved.
Waka Kotahi Board has agreed that approved organisations may receive delegated power to make funding approvals for small improvement projects up to $5 million construction/implementation cost per activity.
This is provided that:
In effect, the Instrument of Delegation is from the Group Manager Investment & Finance to the approved organisation, and is subject to the terms and conditions required to meeting Waka Kotahi expectations, principles and policy, as detailed in this Knowledge Base.
Organisations have delegated authority to manage programmes of activities, which includes the authority to transfer approved allocated funds between work categories within the programme subject to terms and conditions formally advised by Waka Kotahi.
These programmes are:
To endorse the Point of Entry for all projects.
|
Scale (cost impact of strategic case) |
Delegate |
Business Rule ID |
|
All projects |
Senior Manager System Planning | BR149 |
To endorse a Strategic Business Case.
|
Scale (Cost impact) |
Delegate |
Business Rule ID |
|
All projects |
Senior Manager System Planning | BR149b |
To approve proceeding with the development of any Strategic Case, inclusive of approval of any funding associated with the development of the Strategic Case, provided that the funding does not exceed the total Budget allocated to Transport Planning in the approved NLTP/Business Plan.
|
Scale (Cost impact) |
Delegate |
Business Rule ID |
|
All Waka Kotahi strategic cases |
Senior Manager System Planning |
BR143 |
To approve proceeding with the development of any Programme Business Case after the Strategic Case, inclusive of approval of any funding associated with the development of the Programme Business Case, provided that the funding does not exceed the total Budget allocated to Transport Planning in the approved NLTP/Business Plan.
|
Scale (Cost impact) |
Delegate |
Business Rule ID |
| All Waka Kotahi business cases | Senior Manager System Planning |
BR144 |
Conditions for the delegations above: Support for proceeding with a Business Case does not commit Waka Kotahi to investing in the programmes or activities it identifies.
To vary the NLTP by adding business cases.
Note that the Board needs to be advised of adding any Programme Business Cases.
|
Significance |
Delegate |
Business Rule ID |
|
All business cases |
Senior Manager Enterprise Change; Senior Manager System Planning |
BR226 |
Condition: Board needs to be advised of adding any Programme Business Cases.
To endorse a programme business case (which may include activity management plans), provided the business case hasn't been developed by the office holder's Business Unit. If the business case has been developed by the office holder's Business unit, then approval must be escalated.
|
Scale (cost impact of strategy) |
Delegate |
Business Rule ID |
|
Implementation cost is likely to be up to $50 million. |
Senior Manager Operational Policy, Planning and Performance (Transport Services)* If the business case has been developed by the office holder's Business unit, then approval must be escalated to a office holder that has delegation above this threshold. |
BR150 |
|
Implementation cost is likely to be up to $100 million. |
Chief Financial Officer (CFO)* If the business case has been developed by the office holder's Business unit, then approval must be escalated to the Board. |
BR151 |
|
Implementation cost is likely to be greater than $100 million |
Board* | BR151b |
* Note that this does not include any funding approval.
Condition: All business cases must be approved by a different Business Unit manager than the Business Unit where the Business Case has originated.
Delegates should consider the scale and significance of the programme business case, and seek higher endorsement as appropriate.
Funding of business cases from Programme Business Cases is covered under "Support development and funding of Business Cases".
Endorse a single stage business case, provided the business case hasn't been developed by the office holder's Business Unit. If the business case has been developed by the office holder's Business unit, then approval must be escalated to an office holder that has delegation above this threshold.
|
Scale (cost impact of strategy) |
Delegate |
Business Rule ID |
|
Implementation cost is likely to be up to $1 million. NB covered by Low cost, low risk programmes |
All business groups:
Senior Manager Operational Policy, Planning & Performance; |
BR155 |
|
Implementation cost is likely to be up to $15 million. |
Senior Manager Operational Policy, Planning and Performance (Transport Services) | BR156 |
|
Implementation cost is likely to be up to $50 million. |
Chief Financial Officer (CFO) | BR157 |
Condition: All business cases must be approved by a different Business Unit manager than the Business Unit where the business case has originated.
CloseApprove funding, and any variations of funding, for any phase of an NLTP activity.
|
Significance |
Delegate |
Business Rule ID |
|
Up to $50 million for any phase of an NLTP activity. |
Chief Financial Officer (CFO) | BR210 |
Close
To approve funding, and any variations of funding, for maintenance and public transport programmes within the limits of funding approved for allocation to the relevant activity classes by the Board.
|
Significance |
Delegate |
Business Rule ID |
|
All variations within Board limit |
Senior Manager I&F Operational Policy, Planning and Performance (Corporate Support) | BR160 |
To approve funding, and any variations of funding, for research activities within the limits of funding approved for allocation to the relevant activity class by the Board.
|
Significance |
Delegate |
Business Rule ID |
|
All variations within Board limit |
Senior Manager Research and Analytics | BR161 |
To approve funding, and any variations of funding, for Waka Kotahi nationally delivered Road Safety Promotion activities within the limits of funding approved for allocation to the relevant activity classes by the Board.
|
Significance |
Delegate |
Business Rule ID |
|
All variations within Board limit |
Senior Manager I&F Operational Policy, Planning and Performance (Corporate Support) | BR162 |
Note: Approval of funding for approved organisations and Waka Kotahi state highway Road Safety Promotion programmes is covered under "Funding Approval".
CloseTo approve funding and any variations to that funding for emergency works activities up to the limits shown in the table below per event and per Approved Organisation and Waka Kotahi region.
|
Scale (New approval and variations*) |
Delegate |
Business Rule ID |
|
Up to $1 million |
Manager System Management (Transport Services) |
BR164 |
|
Up to $5 million |
Senior Manager System Management (Transport Services) |
BR166 |
|
Up to $15 million |
Senior Manager Operational Policy, Planning and Performance (Transport Services) |
BR163 |
|
Greater than $15 million |
Chief Financial Officer (CFO; Corporate Support) |
BR 210 |
* If cumulative variations mean that the cost will exceed the delegated authority for approving funding of the activity, the proposed variation must be elevated for approval to the appropriate level of delegation.
CloseTo approve transfer of funds between activity classes for the purpose of managing the NLTP.
|
Scale |
Delegate |
Business Rule ID |
|
Where delivery of the Government Policy Statement (GPS) outputs by activity class may be materially impacted. |
Board |
BR182 |
|
Where delivery of the Government Policy Statement (GPS) outputs by activity class are not materially impacted. |
Chief Financial Officer (CFO) |
BR145 |
* Where expenditure is likely to fall outside of the GPS range, the Minister's approval will be required to adjust the GPS range,
CloseTo approve use of existing debt facilities (inclusive of the NLTP short term debt facility to manage unexpected and unavoidable cash flow variations) in accordance with the instructions from the Minister of Transport and/or and Minister of Finance to the Chair of the Board.
|
Scale |
Delegate |
Business Rule ID |
|
Within limit of the debt facility* |
Chief Financial Officer (CFO) |
BR146 |
*For the NLTP short term debt facility current limits are $175m is for annual cycle cash-flow management and $75m for unexpected revenue and expenditure shocks.
CloseTo approve all property purchases under work category 331.
|
Scale |
Delegate |
Business Rule ID |
|
Total cost of up to $15 million* |
Senior Manager Transport Property |
BR131 |
|
Total cost of up to $20 million* |
General Manager of Transport Services |
BR132 |
|
Total cost of over $20 million |
Board |
BR195 |
*Condition: All acquisition and disposal processes take place in accordance with the Public Works Act and can only be undertaken by specialists accredited to LINZ.
To endorse the procurement strategies of approved organisations for any procurement project or activity up to the limits shown in the table below.
|
Decision |
Scale (annual procurement spend) |
Delegate |
Business Rule ID |
| Endorse procurement strategies of approved organisations |
Up to $100 million per annum |
Senior Manager Procurement |
BR147 |
|
Greater than $100 million per annum |
Board |
BR187 |
|
|
Endorse amendments to procurement strategies of approved organisations |
Up to $100 million per annum |
General Manager Corporate Support |
BR148* |
| Greater than $100 million per annum |
Board |
BR188 |
|
|
Approve procurement decisions under sections 25 and 26 of LTMA |
All values |
Senior Manager Investment Assurance |
Statutory Delegation |
*Particular consideration should be given to the Significance Policy and non-monetary significance requiring escalation.
CloseTo approve that conditions of funding have been fulfilled and can be closed out in Transport Investment Online (TIO).
|
Scale |
Delegate |
Business Rule ID |
|
All |
Senior Manager Operational Policy, Planning and Performance (Transport Services) |
BR165 |
Close
