This privacy policy sets out how we may collect, use and disclose the personal information we receive when you create your carbon dioxide (CO2) account. This policy applies in addition to our general privacy statement and takes priority where they differ.
Waka Kotahi privacy statement(external link)
Please note that if you’re creating a CO2account on behalf of someone else, you must first get that person’s authorisation for us to collect, use and disclose any personal information.
We may collect personal information provided to us in connection with creating a CO2 account. This includes information that you give us as part of the application process, or in response to any follow-up enquiries, including:
We may also collect information from the Motor Vehicle Register for the application (to the extent law allows us to do so), and in accordance with the Privacy Act 2020, Part 7, Schedule 4.
We may collect and/or use personal information you give us to create and administer your CO2 account, including to:
We may also collect, use and/or disclose personal information for other reasons where we are permitted to do so by the Privacy Act 2020 or other laws, such as:
If you don’t provide us with the personal information we request as part of the application process, we may not have enough information to create your CO2 account.
We are legally required under regulation 28 of the Land Transport (Clean Vehicle Standard) Regulations 2022 to make some information about your CO2 account publicly available. This includes:
Any information not required to be shared by law will be handled in accordance with our general privacy statement.
Waka Kotahi privacy statement(external link)
Under the Privacy Act 2020, we are required to implement reasonable safeguards to protect your personal information from unauthorised access, modification or disclosure, and from misuse, interference or loss. Your personal information is stored with Amazon Web Services in Australia.
We will hold, store, use and disclose any personal information collected through this application in accordance with the Privacy Act 2020 and the Official Information Act 1982.
You have the right to request a copy of the personal information we hold about you. You also have the right to ask us to correct your information if you think it is wrong. You should let us know if your personal information changes, such as your address, so we can update our records.
When you make a request, we will process it as soon as we can, but no later than 20 working days after we receive it. There are some circumstances when we cannot give you access to your information, or change it in the way that you ask. We will always let you know if this happens, be as open as we can, and tell you what law we are following.
You can request access to your personal information through any of the following channels:
Waka Kotahi NZ Transport Agency
Private Bag 6995
Wellington 6141
Request My Info Tool – Office of the Privacy Commissioner(external link)
We may ask for identification before we give you the information you have requested.
If you have a complaint about how we handled your personal information, you can contact us via:
Privacy Complaints
Waka Kotahi NZ Transport Agency
Private Bag 6995
Wellington 6141
If you are unhappy about the way we handle your complaint, you may raise it with the Privacy Commissioner. Their contact details are:
Office of the Privacy Commissioner
PO Box 10094
The Terrace
Wellington 6143
Freephone: 0800 803 909
www.privacy.org.nz(external link)