This page relates to the 2021-24 National Land Transport Programme.
This page explains how approved organisations and Waka Kotahi NZ Transport Agency (for its own activities) can update their transport programmes within the National Land Transport Programme (NLTP). It sets out the funding approval process and procedural requirements, and provides information on negotiation and conditions of funding approval.
2021–24 National Land Transport Programme
Variation: an update to transport programmes to add or withdraw activities and/or phases from the current NLTP. Also includes updating the costs or cost profile of phases within the current NLTP.
NLTP inclusion: a legal requirement for payments from the National Land Transport Fund.
Land Transport Management Act 2003 s20(1)(external link)
NLTP approval: approval given by us under section 20 of the Land Transport Management Act 2003.
NLTP committed: activities and/or phases approved in a prior NLTP that continue into the current NLTP.
To be considered for funding all activities must be included in the current NLTP. After NLTP adoption approved organisations can add or remove activities with our (Waka Kotahi as investor) approval at a later stage, as part of a variation request consistent with requirements identified in section 19E of the Land Transport Management Act 2003.
Land Transport Management Act 2003 section 19E(external link)
This includes requests for:
Before adding new activities to the NLTP, approved organisations and Waka Kotahi NZ Transport Agency (for its own activities) should request the appropriate Waka Kotahi representative to confirm:
If the activity or phase is not already in Transport Investment Online (TIO) it must be added during the development of the application and any supporting documentation must be added or updated within TIO.
Where an activity is no longer required for the current NLTP, the activity owner must inform us so we can update TIO accordingly.
In order for funding to be approved, all TIO fields are required to be completed to demonstrate legislative, consultation and assessment requirements have been met to satisfy decision makers that enabling the activity will meet our statutory requirements. It is vital that this information is of a high standard and is kept up to date.
Approved organisations and Waka Kotahi (for its own activities) can change the programme by varying the timing of phases, and scope of projects as part of the funding application.
The funding approvals and funding variations process diagram provides details of the funding approvals and variations process.
Funding approvals and funding variations process diagram [PDF, 514 KB]
Note that:
Negotiation with applicants to resolve questions and address issues is common. This can range from low-key resolution of funding application and evidence requirements to high-level negotiation of funding levels and sources.
Generally, negotiation to resolve issues is preferable to applying conditions to funding approvals, although some negotiations may require funding approval conditions as the means of recording special funding arrangements.
The Waka Kotahi Local Government Partnership (LGP) and the Business Case and Project Management Standards (BC&PMS) team involved in the negotiation need to be aware of the limits of their delegated authority and ensure that the appropriate delegation office holder has signed off on the agreement.
Conditions of funding approval may be applied to any funding approval, although their use should be restricted to extraordinary requirements or variations around approvals. They should not be used to require certain actions that would normally apply as part of an approval, delivery or monitoring process.
Conditions that require certain actions to be undertaken need to be very specific as to the action, the accountability for its delivery and its timing, and will be submitted into TIO to ensure longer-term accountability.
We may apply conditions to any support, endorsement or approval and these will fall into one of two categories:
Examples where conditions of funding approval may be applied include:
Conditions are recorded and managed through TIO.
Once funding has been approved the applicant must ensure that the use of those funds comply with the Waka Kotahi National Land Transport Fund claims and obligations policy.
National Land Transport Fund investment claims and obligations policy
Once funding has been approved the applicant can request updates to the cost profile, including surplusing funds, by submitting a request in TIO and provide a reason for the change within the request.
For information about the requirements for transport investments, see
Quick links - transport investment requirements
For further details on adding activities to the NLTP:
For further information related to requesting funds see the following:
