Support negotiations with all organisations at the National Land Transport Programme development stage - Checklist

Introduction

This section sets out guidance and a checklist for negotiations at the national land transport programme development stage.

National Land Transport Programme Development

Negotiations of Approved Organisations’ and the Transport Agency’s (state highways) programmes will be finalised before the National Land Transport Programme (NLTP) is adopted.

At the final round of negotiations particular emphasis will be placed on those components of the programmes that require the Transport Agency Board’s funding approval at the time that the NLTP is adopted, being:

• Maintenance Programmes for state highways and local roads
  
• Minor improvements programmes for state highways and local roads
• Road safety promotion (community) programmes for Approved Organisations
• Public transport services programmes

Other improvement activities may be approved for funding at the same time if they are sufficiently developed.

Negotiations for operations, maintenance and renewals programmes

The expectation is that regional recommendation will be given to an operations, maintenance and renewals programme that has been presented in a sound evidence based submission, that meets LTMA objectives, will deliver a reasonably good level of service, is unlikely to expose any party to undue future risk and has been assessed as meeting least whole of life costs principles.

An activity management plan is the required supporting documentation to demonstrate that stakeholders should have confidence a road controlling authority routinely uses:

• sound network management processes (e.g. has an up-to-date asset register, has a regular programme of asset inspections, knows what its key risks are, tracks expenditure through a budget management system,
• robust decision-making processes (e.g. uses a mix of information sources, assumptions are clear and based on identified sources, follows an internal sign-off process, affordability and whole of life costing are integrated in option analysis)
• community and customer feedback (e.g. community and customer consultation has occurred in setting levels of service and has included both benefit and cost information)
• performance monitoring to enable continuous improvement (e.g. actual network and asset performance is monitored and documented, benchmarking comparisons with others is used to ensure recognised good practice is embraced)

Negotiations for operations, maintenance and renewals programmes, continued

These negotiations will be an opportunity for Approved Organisations and the Transport Agency(state highways) to gain final feedback on:

• Programme optimisation processes
• Assessment of programme’s strategic fit, operational effectiveness and cost efficiency
• Validity of network forecasts
• Relative cost effectiveness of interventions considered
• Supporting evidence to be made available
• Target standards and levels of service
• Current network performance trends
• Significant network security and safety risks
• Programme commitments
• Risks to delivery
• Funding plan
• Local share issues
• Approved organisations internal approval process

• Minor improvements programmes for state highways and local roads
  
• Checklist for the development of a road safety promotion programme
• Public transport services programmes