Property reports

Archive - this information is for reference only and no longer maintained.

This page relates to the 2018-21 National Land Transport Programme.

Introduction

This section sets out the Waka Kotahi NZ Transport Agency’s requirements for an annual property report.

Each year, approved organisations that have received funding assistance under work category 333: advance property purchase must provide Waka Kotahi with a property report.

This section sets out the guidance on the information required by Waka Kotahi and the process to submit the report.

Submission of annual property report

The annual property report must be prepared on the annual property purchase form in the Transport Investment Online(external link) (TIO) achievement returns section.

Key date

Approved organisations must ensure that Waka Kotahi receives this report no later than 31 August of each year.

Report elements

The report must specifically identify:

income from sales (of land, building and chattels)
the value of unsold properties transferred to the approved organisation during the year
income from rents and leases
income from interest
outgoings on maintenance and rates
purchases made during the year for projects approved by Waka Kotahi
the net value of financially assisted land assets (not transferred to road reserve) as at 30 June.

While this information is required to be aggregated for all properties, detailed records as outlined on the next page are also required to be kept for each individual property for audit purposes.

Detailed records to be kept

Records must be maintained by approved organisations of all land acquired for land transport purposes for which funding assistance has been received. These records will be subject to periodic audit by Waka Kotahi. Valuation reports should be retained to support any valuation figures.

The following information must be maintained for each individual property:

Property details

address
legal description
date of purchase
purpose for the land purchase
date utilised for land transport purposes
date of sale of any surplus land
valuation at purchase date (land plus improvements to be shown separately)
valuation at time of utilisation for land transport purposes (land plus improvements to be shown separately)
valuation of any unsold surplus land 12 months after construction/ implementation is completed
a copy of the land title, reflecting the Waka Kotahi financial interest

Financial details

funding assistance rate(s) at the time of land purchase
funding assistance claimed to date
income from rents and leases
expenditure relating to maintenance and rates
payments made to Waka Kotahi to date