Contract Procedures Manual (SM021) Part A – Appendix XXII

Approval of preferred tenderer status

To:	<<Delegated authority as per part A: Delegated authority schedule>>
CC:
From:
Date:
Waka Kotahi reference:	NO file reference: Regional file reference: [File Number]
Subject:	Preferred Tenderer Status: [Project Name]

Purpose

To seek the approval to name preferred tender for [Project Name], [Project Phase] in accordance with Waka Kotahi’s Contract procedures manual (SM021).

Background

<<Provide brief description of project phase, eg this phase is for the design of the 10km four-lane upgrade with one interchange structure for…… Phase period will be for ‘x period’, construction start anticipated to commence [date] and expected to run for ‘x period’)>>.

Tenders for this contract close [contract closure date]

Key risk elements for [Project Name] that require further consideration

Description	Comments

Recommendation

That << Delegated Authority>> approve the naming of the preferred tender for [Project Name], [Project Phase].

Prepared by: << Project Manager/Network Manager>>

Name:	Signed:	Dated:

Endorsed by Recommending Manager:

Name:	Signed:	Dated:

Approved by the <<Delegated Authority>>

Name:	Signed:	Dated: