Contract Procedures Manual (SM021) Part A – Appendix XV

Decline notice for PW contract (PQM)

Reference:

Date

Name

Company

Postal address 1

Postal address 2

Postal address 3

Dear Sir/Madam

Decline notice for physical works contract (Contract number)

On behalf of Waka Kotahi NZ Transport Agency (Waka Kotahi), I thank you for your tender to undertake the contract work described above and advise that it is hereby declined.

The successful tenderer is <name of successful tenderer> at a tendered sum of $XXXXX excluding GST and with an SQP of $XXXXXXX.

Waka Kotahi received <no.> conforming non alternative tenders and <no.> conforming alternative tenders. The range of prices of unsuccessful, conforming, non-alternative tenders are from $XXXXXX to $XXXXXX excluding GST. <<Note: only include range information for price where three or more conforming tenders are evaluated>>.

The range of non-price attribute grades, supplier quality premiums, alternative tender premiums, and your own grade, supplier quality premium and alternative tender premium, as applicable, for each non-price attribute are as follows: <<Note: only include range information for non-price attributes, supplier quality premiums and alternative tender premiums where three or more conforming tenders are evaluated. .>>.

Attributes	Range of grades or premiums	Own grade or premium
Relevant experience
Track record
Relevant skills
Methodology
Supplier quality premium

Yours sincerely

Tender Secretary

for <appropriate> Manager