Contract Procedures Manual (SM021) Part A – Appendix II

Request for approval to commence the procurement process PW

The Tender Secretary Waka Kotahi	File ref:
Date:	Click here to enter a date.
Contract number / name	SH/SHs
Title of SAP WBSE to be linked to the contract
Draft advertisement checked, approved and attached
Tender to be advertised using	GETS
Date to be advertised	Click here to enter a date.
Supplier selection method to be used (include price/non-price attribute weightings and prequalification level)	Choose an item. Price % RE % TR % RS % Meth %
TET members proposed (note qualified evaluator)
Tenders close at 4pm	Date: Click here to enter a date. Location: Choose an item.
Request for tender document checked and accepted
Senior Manager Procurement approval for insurances obtained	Yes ☐	No ☐	N/A ☐
Contract base estimate checked approved and accepted	Yes ☐	No ☐
Appropriate contingencies and escalation allowance applied	Yes ☐	No ☐
Approved funding allocation (for current phase(s))	$
Approved funding adequate	Yes ☐	No ☐
Contract duration
Delivery model	Choose an item.
Defects notification period
Liquidated damages (from calculation sheet PSF6a)	$ per working day
Authority to enter land has been obtained	Yes ☐	No ☐
Provisions of Resource Management Act (RMA) 1991 complied with	Yes ☐	No ☐
Design fully complies with all RMA consent conditions	Yes ☐	No ☐
Cultural requirements identified and requirements incorporated into RFT	Yes ☐	No ☐
Archaeological authority granted and requirements incorporated into RFT	Yes ☐	No ☐
Does this appendix constitute the stage 2 procurement strategy (for contracts with an expected construction estimate <$10 million)? If no attach the stage 2 procurement strategy (for contracts with an expected construction estimate >$10 million).	Yes ☐	No ☐
The above details are certified correct. The above estimate is within the funding allocation and the contract is recommended to commence the procurement process:
Project Manager / Network Manager	Date
Recommending Manager	Date
The above contract is approved to commence the procurement process:
Manager / Senior Manager Procurement	Date