Contract Procedures Manual (SM021) Part A – Appendix I

Request for approval to commence the procurement process PS

The Tender Secretary Waka Kotahi	File ref:
Date:	Click here to enter a date.
Contract number / name	SH/SHs
Draft advertisement checked, approved and attached
Tender to be advertised using	GETS
Date to be advertised	Click here to enter a date.
Supplier selection method to be used (include price/non-price attribute weightings)	Choose an item. Price % RE % TR % RS % Meth %
TET members proposed (note qualified evaluator)
Tenders close at 4pm	Date: Click here to enter a date. Location: GETS etender box
Request for tender document checked and accepted
Senior Manager Procurement approval for insurance obtained	Yes ☐	No ☐	N/A ☐
Contract base estimate checked approved and accepted	Yes ☐	No ☐
Appropriate contingencies and escalation allowance applied	Yes ☐	No ☐
Approved funding allocation (for current phase(s))	Phase(s) in contract: Select project phase $
Approved funding adequate	Yes ☐	No ☐
Procurement plan approved	Yes ☐	No ☐
Does this appendix constitute the stage 1 procurement strategy (for contracts with an expected construction estimate <$10 million). If no attach the stage 1 procurement strategy (for contracts with an expected construction estimate >$10 million).	Yes ☐	No ☐
The above details are certified correct. The above estimate is within the funding allocation and the contract is recommended to commence the procurement process:
Project Manager / Network Manager	Date
Recommending Manager	Date
The above contract is approved to commence the procurement process:
Manager / Senior Manager / Senior Manager Procurement	Date